I'm already a supplier

Supplier

Wilson Sons supplier

I'm already a supplier

The Supply & Insurance area is responsible for developing partnerships with suppliers.

Contracting process

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I’m already a supplier

Our hiring process

How to participate in a quotation

Supplier Selection

To meet the demands, we search our base for registered suppliers. Therefore, we emphasize the importance of keeping documents and data updated.

Competition Participation

Suppliers receive the invitation to the sourcing event. It is the time for interaction to send commercial information and clarify doubts between the parties involved.

Negotiations

To ensure compliance in the processes and equal conditions, the negotiation and analysis of contracting conditions is carried out exclusively by Supplies. We may have more than one negotiation round to ensure the contracting within the desired parameters.

Contracting

This step involves formalising the agreements signed with the awarded supplier. If there is a need to formalise a contract between the parties, you will be informed of this. Furthermore, all suppliers must be approved on our G-certifica platform for the contract to be finalised.

Invoicing

After performing the service or delivering the product, we have the invoicing step. To avoid late payment, it is important that invoicing takes place correctly, see our invoicing instructions.

Do you have any questions?

Coupa System

We are on a true journey of Digital Transformation

As of September 2020, we started to use a new purchasing platform, Coupa, which will support Wilson Sons interaction with each one of its suppliers, bringing simplicity, practicality and efficiency.

Discover the system

Frequently asked questions

How do I participate in quotation processes?

The buyer responsible for the process will send an invitation by email if they wish you to participate.

How to check payment status?

Contact the buyer responsible for the purchase order sent.

How do I check if my approval is still valid?

Access the G-certifica platform and ensure that your documents are valid and up to date. If you have any questions, contact your buyer and/or WS's Supplier and Third-Party Management department.

I have employees who provide services within the WS facilities, how do I get them to have access to operations?

At Bernhoeft (Bexup Tool), register the employees. Only employees with approved documentation can access the operations. For details, access the GFT Guide.

The documents entered from my employees were not accepted (canceled). What should I do?

The document has irregularities and needs to be corrected. For more details, access the path in Bexup (mobilization documents): Pending Items > Filter. platform information. and New Contract (labor documents) platform information

I received an email to attend a sourcing event, how do I follow?

The email can be answered with pricing. See also our manual available on the tab I'm already a Supplier, topic "How to participate in a Sourcing event at Coupa".

I'm already a supplier, how can I update my registration data (ex: contacts, bank details, firm name)?

Your data must be updated in the CSP (Coupa Supplier Portal). If you still do not have access, ask the buyer for an invitation.

We already have registration, but the person responsible for registration is no longer part of the company. How can we regain access?

Get in touch through the email [email protected] informing your need.

What is the supplier approval process?

Supplier approval is a mandatory process for any procurement via the Supply Chain. Through it, the financial, reputational, environmental, and registration aspects of the supplier are analysed.

Where is the approval process carried out at WS?

The approval process is carried out through the G-certifica platform, which supports us in the analysis of registered information, documents, certificates, and other indicators to assist in the decision-making. You can find the Practical Guide to the G-certifica Tool here.